EC Traineeship – Pre-selection & Eligibility – NEWS!

Pre-sel news


Time to be active and feed more info about the latest changes related to your applications: the pre-selection and eligibility. The Traineeship Office has been full of surprises this year.


A few days ago, those of you who applied for the March 2014 session received an automatic e-mail containing some instructions. It asked you to prepare for the upcoming end of the pre-selection.



There will be a follow-up e-mail to inform you if you passed or not, but in anticipation of this follow-up e-mail,


“Should you consider that your application is solid enough to be pre-selected for the Virtual Blue Book, I would strongly advise you to start preparing copies.”


A bit too subjective… Regardless, you have to be prepared and you have to start collecting all the documents you declared in your application because you’ll have only a week or so to mail them to the Traineeship Office. The deadline is very tight, so start collecting the facts and put them in a nice A4 envelope (just as before).


As you may have noticed, the process is now reversed. In the past, you used to send a paper file, which would be checked if eligible and only then would go through the pre-selection phase. Now, you go first through pre-selection and only if you pass it, you’ll have to send your paper file. So, the eligibility is done after the pre-selection. It’s a bit tricky, because this means that there is still a chance for you to fail if you don’t send the right documents. So be extra careful!


I’ll recap below the docs you need to mail as recommended by the TO:


  • Printed copy of the application form, dated and signed (hope you saved a copy in your computer when you applied);
  • Copy of passport or identity card (NO copies of driver’s licence accepted!);
  • Copies of all university diplomas you have declared to hold in your application, together with the corresponding university transcripts  or Europass Diploma Supplement;
  • Proof of registration to ongoing studies, if applicable;
  • Official proof for each short-length study period and seminar, university exchange programme abroad, if applicable (i.e.: attendance certificates);
  • Proof of declared language/s knowledge, which could be presented in the form of language certificates or diplomas obtained in the referred language or official courses followed in that/those language/s;
  • Proof of all declared working experience.


It goes without saying that I’m rooting for all of you. 😉


EC traineeship – Eligibility



Eligibility is probably the easiest of the selection stages. It takes place right after the paper application files are received by mail at the Traineeship Office.


As far as I could understand from the Traineeship Office website, the aim of eligibility is to check if you comply with the traineeship application criteria and that your files are complete, i.e. that you haven’t missed enclosing proofs of everything you declared in your application about studies, languages, work, etc.


For example, if you wrote in your application you have a BSc in Astrophysics, but you forgot to provide the copy of that diploma, then your application will be rejected.


Or if you declared you speak 5 foreign languages, but you didn’t enclose any certificate to prove your speak at least one, then again your application will be rejected.


Also, if you did a traineeship in another EU Institution or Commission Agency for more than 6 weeks, your application will definitely be rejected.


If you applied as a French national, but you provided a copy of your British passport because one of your parents is British, then again your application will be rejected.


And Examples can go on… I recommend you view my previous posts EC traineeship application – general facts, EC traineeship – online application and Mailing your application file, if you haven’t already.


To summarize, all you have to do it pay attention to what you write in the application and to make sure that you put all the proofs inside the envelope you send to the Traineeship Office.


Otherwise, you won’t comply with the eligibility criteria and you risk being rejected. One tiny moment of distraction can cost you the application and receiving a rejection e-mail can be quite disconcerting.